Online Submission Process

The following information will help you in the process of submitting your manuscript online using the PJN submission process.  

Once you have submitted your article, you will be able to monitor the progress of your manuscript through the peer review process.

Before starting the process of submission please gather the following information:

  • For all authors:
    • First and last names
    • E-mail addresses
  • Title (you can copy and paste this from your manuscript)
  • Abstract (you can copy and paste this from your manuscript)
  • Key words
  • Cover letter (optional)
  • Manuscript files in Word
  • Figures/images as separate files in appropriate format as outlined in the manuscript preparation guidelines. Tables must be included in manuscript file, as per the instructions.
  • Completed “Author Certification Form” 

Submitting a Manuscript

Once logged in you may click the link “New Submission” on the User Home Page, OR after clicking “Author” from the User Home page, you may submit an article by selecting “Click Here” under "Start a New Submission".

Once selected, the next page will be step 1 of the 5-step online submission process.

 

Submission Steps (5 Step Process)

Step 1: Starting the Submission

Under "Journal Section”, a drop down menu will be available containing a list of submission types (eg. Original Article, Review Article, Case Report etc.). Select the appropriate type of article to be submitted. The author will be asked to select the appropriate section for the submission.

The author must then complete the submission checklist indicating the submission is prepared in the proper format as required by the Journal.

“Comments for the Editor” section is optional. The author may add any relevant comments here.

 Select Save/Continue to proceed to the next section.

Step 2: Uploading the Submission

To upload a manuscript to this journal, complete the following steps:

  • On this page, click Browse (or Choose File) which opens a Choose File window for locating the file on the hard drive of your computer.
  • Locate the file you wish to submit and highlight it.
  • Click Open on the Choose File window, which places the name of the file on this page.
  • Click Upload on this page, which uploads the file from the computer to the journal's Web site and renames it following the journal's conventions.
  • Once the submission is uploaded, click Save and Continue at the bottom of this page.

To view the file which was uploaded, click on the file name. If the incorrect file was uploaded, click "Browse" beside the "Replace Submission File" field and follow the above steps. 

Step 3: Entering the Submission's Metadata

The first, middle, and last name, and e-mail address of each author must be added.

To add additional authors click "Add Author".

The "Principal Contact for Editorial Correspondence" must also be selected here.

Next, spaces are provided for the "Title and Abstract" of the submission. Keywords may be added in the space provided in the "Indexing" section. Last, a space is available for the author to name any "Supporting Agencies" which provided funding or support for the work presented in the submission. 

Step 4: Uploading Supplementary Files

In this step, all figures associated with the manuscript must be uploaded. All authors must upload the accomplished “Author Certification Form" at this step. In addition, cover letters to the editor, special permission to use figures, copyright release statements, etc. may be included in this step.

Note: Tables are not to be uploaded in this step; they are to be included in the manuscript (in Step 2).

Step 4a: Add a Supplementary File (Enter Metadata)

In this step, it is important to only complete the following:

  • Enter “Title” that describes the file. For figures, the title must correspond with the figure names in the manuscript ex: Figure 1, Figure 2, etc.
  • If the file is a figure, ensure that “Present file to reviewers (without metadata), as it will not compromise blind review” is checked off under the heading “supplementary file” near the bottom of the page.

If the incorrect file was uploaded, click "Browse" beside the "Replace File" field.

Click Save and Continue at the bottom of this page to review files uploaded. To upload additional files, use the browse and upload tool and repeat step 4 and 4a.

Once you have uploaded all of the necessary files, click “save and Continue” to proceed to step 5. 

Step 5: Confirming the Submission

This step allows the author to review the submission for accuracy, and review the files for submission. The author should click “Finish Submission” to compete the submission process. The submission's principal contact will receive an acknowledgement by e-mail and will be able to view the submission's progress through the editorial process by logging in to the journal Web site.

 

Additional Information

Decisions

You will be notified by e-mail once a decision regarding you paper has been made. If any further steps are required, they will be outlined in the e-mail.

Revisions

When a revision of a manuscript is requested, it is essential that you carefully follow the instructions given in the Editor's e-mail, which includes the comments from reviewers (point-by-point). You may also be directed to view any uploaded files from the reviewer, which can be accessed from the review tab (see instructions under “Uploading a Revised Article” on how to access Review page). Please include your response to reviewers on the first page(s) of your revised manuscript file. Failure to do so will cause a delay in the review of your revision and may result in return of the revision to you, without review, for proper preparation.

Uploading a Revised Article

You must log into the pjnonline Web site and then select "Author" from your profile. Please click on the title of the manuscript that you wish to upload a revision for.

Clicking the title of the manuscript will take you to another page where you will see 3 tabs at the top of the page; Summary, Review, and Editing. Click on the "Review" tab.

Scroll down to the bottom of the page to the "Editor Decision" section. This is where you upload the revised manuscript (which also contains your response to reviewer comments).

To upload the revised manuscript, select "Browse" beside "Editor Decision". Once you locate the manuscript on your computer, select "Upload".

If you have revised figures to upload, see instructions below. If you do not have revised figures, click on the envelope icon beside “Notify Editor” to send an e-mail to the editors letting them know that a revised manuscript has been uploaded.

Uploading Revised Figures

To upload revised figures, please select the "Summary" tab at the top of the page. In the “Submission” section there is a link entitled “Add a Supplementary File”. Here you can upload revised files. You must only enter the “Title” for the file. Please remember to re-name the files ex: Figure 1 - Revised.

Once your revised manuscript and revised figures (if applicable) have been uploaded, click on the letter icon (e-mail notification) to notify the editor that your revised manuscript has been submitted.

Copyediting

After final acceptance of your manuscript, it will be copyedited before publication to conform to PJN style and usage. This editing may be substantive. It is the responsibility of the corresponding author to read the copyedited manuscript he or she will receive and to answer all queries fully.

Proofreading

Prior to the publication of a manuscript, it is required to be proofread by the author at two stages; copyediting and layout. An e-mail message with instructions and a link will be sent to the corresponding author. It is the author’s responsibility to complete the proofreading in a timely manner.

Checking the status of your paper

To check the status of a paper you have already submitted, login to your PJN account go to the User Home and select Author. From there you will see a listing of all the papers you have submitted. Select the paper you have submitted and you will be able to see detailed information regarding the status of your paper.

 

Need help?

If you require any assistance with regrds to submitting your manuscript, please contact:

Ms. Melissa Tandoc, PJN Editorial Coordinator at phil.journal.nephrology@gmail.com